Appendix E: Sample Advisory Board Invitation


INSERT ADDRESS                 

Dear _________,

We are expanding our Advisory Board’s membership to gather diverse perspectives from local lesbian, gay, bisexual, transgender, queer, or questioning (LGBTQ) people, advocates, family members, and caregivers. Across the country, primary care services, including those provided at our clinic, are at the forefront of prevention, screening, and healthcare delivery. We want [Clinic Name] to provide excellent care to LGBTQ people, who we recognize have been historically underserved by healthcare systems nationally and continue to encounter challenging situations within our communities that affect their health and health care. We ask that you please pass along this letter to anyone you may know who might be interested in joining our Board.

We would like to invite persons with personal or professional experience advocating for LGBTQ people to our next Advisory Board meeting. We believe that community input from strong LGBTQ advocates can make a valuable contribution to our efforts to provide excellent care to LGBTQ individuals. The role of our Advisory Board is to provide oversight and direction on new and current initiatives at our clinic. The Board also provides connections to community resources through which [name of the clinic] can better integrate with other services in the area. This meeting will take place on [date] at [time]. We will review the clinic’s current initiatives and areas where community feedback would be valuable during this meeting. We will also discuss the requirements for Board membership and distribute nomination forms to persons who might wish to serve on the board. We are also happy to provide this information directly to anyone interested in participating but cannot attend the meeting.

All individuals who become official members of the Advisory Board will be asked to attend approximately [insert number] of meetings per year. They will also be asked to provide honest feedback on specific clinic initiatives, occasionally outside regular meeting times. Each meeting will last [length of time], and we can offer [remote attendance via phone/skype, honorarium, travel expense]. Anyone wanting to learn more about the work of the Advisory Board or offering their services (regardless of whether they can attend the meeting on [Date/Time,]) should contact [Name] at [Phone/Email.] We appreciate your help and look forward to working with the community to assure the availability of high-quality, culturally appropriate care and services for LGBTQ people. Thank you for taking the time to assist with this request.